Business Operations Coordinator (Product & Delivery)

Vizio AI is an AI-First Digital Transformation Studio helping clients worldwide modernize operations through analytics, business intelligence, automation, and AI-powered solutions.

Our venture arm, Vizio Ventures, partners with founders to build and scale SaaS products from idea to production.

We work with mid-market companies and high-growth startups to replace fragmented workflows and spreadsheet chaos with structured, predictable, and scalable delivery systems.

Role Description

We are looking for a Business Operations Coordinator (Product & Delivery) to help us bring structure, predictability, and operational clarity to our product delivery process.

This role focuses on how work flows.

You will sit between Account Partners and the engineering team, ensuring that inputs are clear, tasks are ready, milestones are tracked, and delivery moves forward without friction.

This is not a client-facing role and not a product management role.
Your mission is to make execution smooth, organized, and predictable across multiple projects.

Fluent English is mandatory.

Key Responsibilities

Delivery & Workflow Coordination

• Turn structured inputs from Account Partners into clear, execution-ready tasks
• Maintain task boards, statuses, and delivery flow in tools like ClickUp
• Ensure tasks are properly detailed, prioritized, and milestone-linked

Milestone & Progress Tracking

• Track timelines and delivery milestones across projects
• Monitor progress regularly and flag delays early
• Support Head of Tech with visibility into workloads and delivery status

Blocker & UAT Coordination

• Identify blockers and escalate them clearly and early
• Coordinate UAT windows and acceptance feedback
• Ensure tasks are closed only after verification
• Documentation & Compliance Support
• Support Teknokent monthly reporting and project documentation
• Coordinate TÜBİTAK-related documentation with internal teams
• Help keep operational and delivery documentation complete and up to date

Cross-Team Communication

• Keep delivery status clear and transparent for internal stakeholders
• Support regular operational check-ins and milestone reviews
• Ensure consistent communication and operational hygiene

Ideal Candidate Profile

We are looking for someone who is organized, process-oriented, and comfortable working across multiple teams.

The right candidate will have:

• Experience with task or project coordination (operations, delivery, PM support, or similar roles)
• Hands-on experience with tools like ClickUp, Jira, or similar
• Strong written communication skills
• Ability to track multiple timelines and priorities in parallel
• Attention to detail and documentation discipline
• Comfort working closely with engineers without being a developer
• Fluent English (written and spoken) is required.

What We Offer

• End-to-end ownership of delivery operations across real projects
• Exposure to productized engineering and AI-driven delivery systems
• Fully remote, async-first working culture
• Clear role boundaries and responsibilities
• Competitive compensation